How does the boss manage time well?

Zhu Wenyu is the boss of Shenzhen Xinyi Sunshine Catering Purchasing E-Commerce Co., Ltd. Since he has just started his business, he is busy in the company every day, and has to take care of the big and small things himself, so he takes less care of the family. He took time out of his busy schedule to attend the "Time Management" salon held by CEConline, hoping to improve.

Interactive topic: What do you use to manage your time?

Management guru Drucker believes that managers actually have very limited time at their disposal, so they should know where their time is spent and should use it properly.

What is the dilemma?

For "time management", different people use different styles or methods to manage their time. These methods are related to personal characteristics, and there is no right or wrong. Buffett and Bill Gates have both had very successful careers, but their time management styles are completely opposite. Buffett likes to give his work to others, leaving himself a lot of free time as he wants; Bill Gates is used to planning ahead for six months later.

Talking about the reason for the "Time Management" salon, Mr. Pei Kewei, President of Corporate Affairs of Global Sources and Publisher of "CEConline", believes that with the changes in the global economic environment, Chinese entrepreneurs must find ways to find value Sales or new routes as their own development direction. Strengthening "time management" can help bosses change the efficiency of business management by changing their time allocation.

According to the previous research data, Pei Kewei shared the research report on the current situation of time management of the participants. Through this survey, we found that bosses spend the most time managing customers and suppliers; or doing daily management and team building within the company, which are tied for the first place. The second is dealing with documents and chores; the third is dealing with telephone and email inquiries and responses; the fourth is design, product development or production management, or attending conferences, or researching the industry; finally, very few people spend their time on media management and formulate future plans for the company.

From the perspective of bosses' planning, only 7% of them think that they are orderly and under control in their daily time management; In general, they can cope; there are a small number of people who are more hectic; and a small number of people who are more extreme and unplanned. 50% of them think that the time of the week can basically be pre-scheduled.

96% of respondents believe that their work often requires doing everything by themselves; 52% are able to put important things to do in a productive time. Most people still rely on their own brains to manage time. In fact, the processing power of the human brain is limited. To this end, the bosses need to use some tools to help them. Half of them are used to using notebooks to record this information, and some people Manage time with the help of mobile phone or APP software.

Judging from the survey results, most bosses still have a lot of room for improvement in their "time management", but the specific method to improve it also needs to be tailored to each individual's situation.

Thinking about the case

In order to better help the participants communicate with each other, the salon organizer carefully prepared a case of unsuccessful time management in advance for group discussion. After watching the case, the representatives of the second group said in their speech that their work and life status for a period of time was very similar to that of the protagonist of the case. Representatives of the fourth group believe that leaders must put themselves in the position of decision-makers, and only do multiple-choice questions, not true or false questions or fill-in-the-blank questions. For example, if the equipment is to be updated, the subordinates should provide the pictures, data and quotations of several sets of plans when reporting, and then decide which plan to adopt. Bosses cannot control their time without seeing themselves as true decision makers. In addition, the business is owned by the boss, they want to take all aspects into consideration, and it is easy to grasp everything and not let go, so there is no priority in time management.

Lu Tairong from Kiss Communications Technology is a mature foreign trade manager. After unsuccessfully trying to start a business in 2007, he settled down to become a professional manager. In the case PK competition of the salon, Lu Tairong spoke on behalf of the third group. He believes that the biggest problem in the case is that the boss always does it himself, which is indeed a problem for many small and medium-sized enterprises. To make an enterprise bigger, authorization and decentralization must be done.

In addition, Mr. Lu believes that it is important to prioritize matters. Bosses should consider more issues related to the company's future and the company's major interests, such as recruitment interviews, which can be handled by relevant departments.

The representatives of each group analyzed the problems in the case from different roles and tried to find some effective solutions. In the end, the statement made by the third group Lu Tairong was clear and complete, grasping the key point of the problem, and won unanimous praise from the three judges, winning by a slight advantage.

Hierarchical management

The time management matrix has two dimensions: importance and urgency. Many bosses are actually firefighters every day, and their living conditions are very tired. This state has been in this state for a long time. People's creativity and problem-solving ability will be weakened, which will affect some important decisions. Firefighting is a vicious circle. On the one hand, the boss has to do everything by himself. The people who were supposed to be cultivated are no longer cultivated, and the employees and managers will never grow up.

Long Yong, a well-known trainer, pointed out that the boss should divide time management into three levels: planning, planning and behavior. The most important thing is to transform from a firefighter to an organizational builder.

At the planning level, we should figure out what kind of life we need and how to live a full and meaningful life. Otherwise, life is like climbing a ladder, trying to climb to the top only to find that the ladder is in the wrong place, and the wrong goal is the biggest tragedy in life. Many bosses seem to be well-organized every day, very busy, tired and hard, but they always feel very empty and do not know the purpose and meaning of life. Such people need to make demands on themselves at the planning level, and they need to think carefully about their goals before taking action.

At the planning level, there are various forms, software, and tools to help us plan. As an entrepreneur, we have an inescapable responsibility for our business and company, and it requires us to put in a lot of energy, otherwise the business will go wrong. But bosses also have to set a baseline for family life. For example, if you are a father to your child, you must set how many hours each month you will spend with your child, otherwise work will take away all your time and energy. Regarding the balance of roles, Long Yong suggested to analyze key roles other than work, have a bottom line on what to do each month, and then implement it firmly.

The behavioral layer is more concerned with an individual's habits, key behaviors, and skills for doing things. Time management is often related to the habits of managers. The boss must keep up with the pace of different stages of enterprise development and adjust his time and energy allocation in time.

Mr. Long used to work at Huawei, and he admired the foresight of his boss, Ren Zhengfei. Ren Zhengfei was not a management expert when he started his business, but he was very aware that his role was to build a strong organization that did not depend on individuals. During the development of the company, he spent billions of dollars to hire various consulting agencies for management consulting, and established a strong organizational system capability. He personally does not need to manage specific affairs every day, and can have time to think about Huawei's future strategy. Although Huawei has been poached many talented people in recent years, it is still moving forward rapidly.

In the stage of starting a business, the boss's sense of responsibility for the enterprise is the most valuable asset. The most important thing for the boss is to run the enterprise well, so that it can survive and develop. The boss's core job is to identify and define the market, develop products and services, then the boss must be hands-on.

In the growth period of the enterprise, the enterprise is seriously lacking excellent management personnel. The boss should pay more attention to the development and operation system, so that the enterprise management becomes more and more standardized. Entrepreneurs must get rid of the dictatorial thinking at this time, realize that they can push the organization towards standardization, and be able to introduce professional managers and external consultants to make changes and deal with conflicts.

Of course, this stage is also full of challenges and internal conflicts. The business owner is often a person with strong innovation ability and is very sensitive to the market. After the business grows, he realizes that he is not the best business manager and has to find a professional manager. When professional managers came and started to establish various systems, processes, and plans, the "old people" who used to follow their bosses to conquer the world felt uncomfortable, because these restricted their power and freedom, so they would bypass professional managers and follow The boss said, "This man doesn't know our business, he will bring our company down". In the end, the professional manager may be kicked out.

Enterprises in the mature stage have clear mission, vision and values. At this time, the boss needs to spend time adjusting the management team, and constantly combine external introduction and internal training to build a talent supply chain. Focus on the formulation of strategies and the grasp of market changes. In strategic decision-making, professional managers are often more likely to seek stability and dare not take risks, but founders are more adventurous. They have a natural sensitivity to the market. When a company is in crisis, they are always capable of overcoming all opinions and turning the tide. .

The inevitable result of an enterprise's aging is death, because it is farther and farther away from customers, and it spends more resources and energy on internal relations and internal marketing, ignoring the creation of value for customers. However, not every enterprise can complete this journey. If the management ability of the boss cannot keep up with the development stage of the enterprise, the enterprise is likely to die before the development period and maturity period.

The most important role of a business owner is that of an organizational capacity builder, to build a business that can operate effectively without the owner. Truly successful entrepreneurs must understand that at different stages of business development, they should do the most important things.

Self-abuse VS success

Marx said, "All saving in human society is, in the final analysis, saving time." Our time is actually our own life, and managing time is managing life . Everyone tries to improve their time management in various ways at different stages, but most people try to no avail. In this regard, Mr. Wang Zhongqiu emphasized that "everyone who is successful always has a bit of self-abuse spirit." Anyone who tries to make a difference does not want to deal with all their time in a leisurely manner, which will put a lot of pressure on themselves. Time management depends on our willpower, and sometimes we have to be a little more ruthless with ourselves. Successful entrepreneurs have a somewhat masochistic style, as well as a detached attitude that is bearish on money. We should look higher and farther in our choices. a little.

After introducing 8 ways to improve time management, Mr. Wang explained the relationship between ability, desire and happiness with the formula of "happiness = ability ÷ desire", hoping that everyone can maintain a good happiness This will make time management more efficient.

Through this salon, more than 30 business owners and professional managers who participated in the conference not only listened to the analysis of experts, but also found out their own gaps in time management through case PK. Lu Tairong feels that he has done a good job in balancing work and life. On his wife's birthday, he will ask the flower shop to send flowers or gifts to express his feelings. Through the study of Sharon, he has a deeper understanding of time management, and the previous good methods have been verified and strengthened. Zhu Wenyu also said happily that this face-to-face communication is very effective and fruitful.